The Cystic Fibrosis Foundation - the world’s leader in the search for a cure for cystic fibrosis, and one of the most innovative and successful organizations of its kind – is seeking a Grant and Contracts Specialist at its national headquarters conveniently located in downtown Bethesda, Maryland.
The Cystic Fibrosis Foundation (CFF) and its employees embrace their commitment to its core values. These core values are the pillars on which CFF stand and will continue to sustain us as we move forward. Keep sight of what really matters: Our decisions are based on what is best for people with cystic fibrosis and their families.Aspire for excellence in all we do: We take pride in our work. We are committed to continuous learning and improvement.Stronger together: We collaborate and work together so that we can learn more and achieve more.Innovate with courage: We embrace challenges. We reach beyond boundaries in pursuit of our vision.Care about our people: We deeply care about each other and all who support our shared mission. We listen with respect. We support one another.
The Grants & Contracts Specialist works as part of a team and under general direction assists with pre- and post-award activities related to the Cystic Fibrosis Foundation’s portfolio of grants and awards, including: basic research, research training, clinical care awards, and contracts with academic institutions, hospitals, private practices, and corporations throughout the United States and abroad. The Grants & Contracts Specialist collaborates with internal departments and serves as a primary point of contact for principal investigators, research administration staff, and others interested in funding opportunities, as well as for current grantees and awardees.
Qualifications – Required:Bachelor’s DegreeTwo (2) years’ experience, with at least one year in a grant-making organizationRelevant experience working with financial and grants management systems
Qualifications – Preferred:Grants Management certification
Knowledge Skills and AbilitiesCustomer Service: Able to take initiative, demonstrate a customer service focus, exercise discretion and maintain confidencesCommunication Skills: Ability to communicate effectively in person, on the phone, and in writing with Program and Grant Officers and with staff at all levels having varying degrees of understanding of relevant regulations and proceduresComputer: Experienced using Microsoft Office; experience with grants management, accounting and financial reporting systems is required in order to qualify for this positionOrganizational Skills: Ability to organize priorities during levels of high demand and meet agreed upon deadlines for multiple constituents; able to maintain related electronic and paper recordsProblem-solving Skills: Must be able to demonstrate attention to detail and accuracy; understand how to escalate issues and follow through to resolutionTeamwork: Works together as part of a team, cooperates and uses personal contributions to promote success of the team; focuses on group resultsRegulatory: Aware of applicable administrative and financial regulations and able to apply them to daily workflows
Essential Duties and Responsibilities:
GeneralAssists with pre/post-award activities, including data entry and file managementCollaborates with internal departments, including: Finance, Accounts Payable, Major Gifts, and CommunicationsMonitors general email inboxes, addresses inquiries and/or forwards as appropriateProvides training and business management assistance to Program staff, applicants and recipientsCreates and maintains grants/awards/contracts and proposal files that meet legal and auditing requirements and CFF policies
Pre-AwardServes as a primary point of contact and assists principal investigators, research administration staff and others interested in available funding opportunities and the application process; refers to Program Officers as appropriate; notifies Sr./Manager Research Administration Pre-Award when appropriate of potential issuesObtains internal approvals and works with vendor to publish award/grant announcements onlineMonitors incoming applications in grants management system; provides assistance to applicants and/or seeks additional support to address questionsUploads scoring templates for applications into grants management system; sets up voting templates in preparation for Reviewer meetingsAfter selection and approval by Program Officers, enters Chair and Review Committee assignments into grants management systemMonitors grants management system for progress in completing reviews prior to Reviewer Committee meetingsAssists with preparing materials for Review Committee meetingsAssists with coordinating Review Committee meetings; attends as neededAssists with drafting Award Letters for review and approvalNotifies applicants and applicant organizations of final funding decisionsUploads award amounts and required deliverables into financial and grants management systems as applicableAssists Awardees/Grantees with questions or concerns, follows through to resolution (e.g., requested changes to the Terms & Conditions)
Post-AwardMonitors incoming renewal applications, scans applications and other documentation for adherence to terms and conditions of the award and Foundation policies; forwards for appropriate approvalMonitors general email inboxes, addresses inquiries, and forwards as appropriateKeeps Program staff updated on upcoming grant report deadlinesProcesses and reviews renewal reports and expense reports, follows up as needed to resolve issues with incomplete or incorrect materials; forwards documents as appropriate for approvalPrepares reports on grants and awards with outstanding contingenciesPrepares de-obligation notifications to Grantees/Awardees and Grantee/Awardee institutionsAssist with preparing monthly payment authorization schedule for grants and awards; verifies accuracy of scheduled payments
Medical Department Contracts Prepares and updates contract tracking sheetsAlerts Program staff when invoices are due based on deliverable schedulesAssists with preparing contract invoices, routes for review and approval, forwards to Accounts Payable and monitors for paymentPrepares monthly invoices to companies and organizations utilizing the services of CFF committees, updates associated tracking sheets
This is a unique opportunity to direct your energy and talents towards achieving a “life enhancing” mission, while benefitting from the resources and support of a highly regarded national non-profit organization.
Interested candidates should submit resume and cover letter to www.cff.org under "Careers".
The Cystic Fibrosis Foundation offers an excellent salary and benefits package.
How to Apply