Vacancy Development Coordinator

Ad type: jobs
Company: Puppet Showplace Theater
City: Brookline, MA
Workplace street: Brookline, MA
Category: Development, Fundraising
Posted: 24 Nov 2019
Requirements for the applicant
Education: 4-Year Degree Required
Work experience: Entry level
Job description


Puppet Showplace Theater seeks an enthusiastic, detail-oriented person to join the organization’s ambitious and tight-knit team in the new role of Development Coordinator.

Now in its 45th year, Puppet Showplace Theater is nationally renowned as New England’s center for puppetry arts. Each year the theater presents over 300 performances by professional puppet companies to audiences young and old, while offering touring productions, workshops, classes, summer camps, and training opportunities. The theater also partners with local organizations and emerging artists to develop innovative new work. Puppet Showplace Theater is deeply committed to designing programs that engage audiences of all ages, backgrounds, and abilities.

The Development Coordinator is responsible for nurturing the theater’s relationships with donors, members, and volunteers. Reporting to the Managing Director and in partnership with the Artistic Director and Board of Trustees, the Development Coordinator facilitates the successful implementation of all fundraising activities, reports on campaign success, researches new prospects, and proposes future development initiatives in alignment with the organization’s mission, vision, and strategic goals.

Roles and Responsibilities:

Donor Relations

  • Build and maintain relationships with current and potential contributors, from modest donors to major philanthropists. Facilitate meaningful interactions between donors, directors, artists, and trustees.
  • Ensure all donors and trustees receive appropriate thanks and recognition.
  • Collaborate with directors on grant writing and foundation solicitation. Research and pursue new grant opportunities and assist with drafting proposals.
  • In partnership with the Directors and the Fundraising Committee, plan and implement fundraising events (such as galas, auctions, appreciation events, etc.).

  • Member and Volunteer Coordination

  • Coordinate the theater’s membership program. Make recommendations about benefits, implement surveys, and engage individuals for feedback.
  • Plan and attend periodic member events.
  • Recruit volunteers and coordinate their training and assignments. Organize volunteer appreciation initiatives.
  • Work with volunteers to represent Puppet Showplace at community events.

  • Communications

  • In collaboration with Directors, create meaningful messages about the theater’s work that inspire donors, members, and volunteers to build lasting relationships with the theater.
  • Coordinate messaging and production for all development-related communications. Work with Directors and part-time team to ensure the consistent quality of all donor-facing communications.
  • Tracking and Administration
  • Maintain and update donor, member, and volunteer information in OvationTix database.
  • Generate reports on development activities for directors and board.
  • Track incoming contributions towards annual budget goals.
  • Research and implement ways to improve internal systems for donor management and fundraising operations.

  • Qualifications:?

    Bachelor’s degree or equivalent experience.

  • Non-profit administrative experience, preferably within fundraising/development.
  • Outstanding interpersonal skills and ability to show grace and flexibility around diverse stakeholder needs and personalities.
  • Exceptional written and oral communication skills.
  • Enthusiasm for puppetry and live performing arts.
  • Ability to work independently towards strategic targets and organizational goals.
  • Ability to be creative with limited resources and to thrive in an active work environment.
  • Computer savvy, with high level literacy of web-based communication tools, databases, and analytical software.
  • Fluency with MS Office and Mac OSX.
  • Experience with CRM systems, ideally with OvationTix, a plus.
  • Compassion, flexibility, and sense of humor.

  • Reports to:

    Managing Director

    Puppet Showplace Theater provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, national origin, sex, religion, age, disability, sexual orientation, or gender identity and encourages a diverse and inclusive workplace.

    Time Commitment:

    ¾ time; appx. 30 hours per week, with potential for growth to full time.

    Flexible schedule

    Additional hours as necessary for special events, including some evenings and weekends.

    How to Apply


    Send resume and cover letter to with the subject line “Development Coordinator Position - First and Last Name.” No phone calls, please.

    Send resume and cover letter to with the subject line “Development Coordinator Position - First and Last Name.” No phone calls, please.

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    About an employer
    Puppet Showplace Theater is New England’s center for puppetry arts. Each year, we present over 300 performances by professional puppet companies to audiences young and old at our intimate Brookline ... read more
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