Vacancy Office Manager

Ad type: jobs
Company: Robert W. Deutsch Foundation
City: Baltimore, MD
Workplace street: Baltimore, MD
Category: Administrative
Work schedule: Full Time
Posted: 17 Nov 2019
Requirements for the applicant
Job description

RWD Foundation – Office Manager Position Description

 Position Duties:

Reception

answer phones

direct calls

greet guests

Monitor security cameras

Mailing and Shipping

manage outgoing mailing

accept and distribute incoming mail

Office supplies

Management & organization

re-ordering & stocking

Filing and record keeping

all foundation expenses & routine invoices

file grant agreements and manage filing cabinets

Team calendar management

Schedule team meetings, meetings for senior staff, set up and book reservations for Conference + Co Lab rooms

Contacts and email list management

Maintain a database of important foundation contacts

Collect mailing and contact info of foundation vendors/professional services for 1099s

Support staff in sending large group emails

Event logistics and space reservations

Assist senior staff in planning, catering, and hosting events

Keep a calendar and monitor use of the Commons room

Book spaces at other partner orgs

Support and report to Director of Operations

Assist in building management and maintenance

Assist in grants database data entry and report generation

Assist in cleaning and organizing common spaces

Assist in management and security of IT equipment

Work as a team to optimize the operations and usability of foundation space

 

Desired Skills

Strong organizational and record keeping ability

Digital literacy and MS Office suite

Alignment with foundation mission and philosophy

Dedication to collaborative and thoughtful approach to group work

Some evening and weekend availability for special events (1-2 times/ mo.)



Benefits


Health insurance, optional retirement plan, and generous leave and sick day policy.



How to Apply

hiring@rwdfoundation.orghttps://rwdfoundation.org

Please submit cover letter and resume to hiring@rwdfoundation.org

Please submit cover letter and resume to hiring@rwdfoundation.org

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About an employer
Since 1991, the Robert W. Deutsch Foundation has invested in innovative people, projects and ideas that improve the quality of life of Baltimore and beyond. The Foundation provides grants and ... read more
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